Policies and Procedures at New Mexico Tech


This webpage is under development and is undergoing regular changes and review (most recent update: January 30, 2018.)


Policies and Procedures at New Mexico Tech

New Mexico Tech Policies help to ensure coordinated compliance with applicable laws and regulations, to promote operational efficiencies, to enhance the Institute mission, or to reduce institutional risk.

Additionally, New Mexico Tech Policies help to ensure integrity and other fundamental institutional values that define the vision of New Mexico Tech, such as academic freedom, freedom of expression, shared governance, maintaining collegiality and citizenship, and upholding accountability for professionalism and diplomacy among administration, faculty, staff, students, other constituents and maintaining accountability to our accrediting and regulating organizations.

New Mexico Tech Procedures are the methods for implementing our New Mexico Tech Policies.

All Regent Policies and Administrative Policies are found on this webpage. Faculty, staff and student orientation directs any new members to the New Mexico Tech community to this webpage. It is the responsibility of the faculty, staff or students to familiarize themselves with the policies and procedures that apply to them.

If anyone has any questions regarding policy development, please contact Valerie Kimble at (575) 835-5606 or vkimble@admin.nmt.edu


Policies Under Campus Community Review

The final draft of the following policy or policies are available to the campus community for a 15 calendar day review and comment period. Any policy under review will appear in this section. 

Policies for campus community review will be posted here after approval by the president or the appropriate sponsoring vice president or division director. Please see the New Mexico Tech policy and signature approval document listed in the next section below. After administrative approval, any policy under review will be posted here by the Office of Communication -- pio@nmt.edu or 575-835-5617.


Proposed Policy – “Accommodation Grievance Policy for Students with Disabilities


The Office of Counseling and Disability Services (OCDS) has issued a draft policy titled “Accommodation Grievance Policy for Students with Disabilities. The purpose of this policy is to outline the policy and procedures related to concerns/issues with accommodations related to a documented disability through OCDS.


The complete policy is online at 




New Mexico Tech employees and students are welcome to review the policy and send comments or concerns to the Director of Counseling and Disability Services, Angela Gautier at disability@nmt.edu. The deadline for submitting comments is Thursday, February 8th, 2018. 



Posted online January 24, 2018 




Proposed Policy – “Student and Employee Intellectual Property Policy”

The Center for Technology Commercialization has issued a draft policy titled “Student and Employee Intellectual Property Policy.” This policy is designed to provide guidance on ownership, protection, and – where appropriate – monetization of Intellectual Property developed by NMT employees, students, and non-employees on the NMT Campus.

The complete policy is online at 


New Mexico Tech employees and students are welcome to review the policy and send comments or concerns to Stefanie Enochs at stefanie.enochs@nmt.edu. The deadline for submitting comments is November 27, 2017.


Posted online Friday, Nov. 9, 2017



Interim Policies

Interim Policies are needed when a policy must be in place and there is no prior existing policy. An Interim Policy is approved by the President and must be followed.

An Interim Policy must note in its title that it is an Interim Policy. It will be posted below during the process for drafting and review of the final policy. When the final draft is complete, it will be posted above for Community Review.


Policy and Procedure for Policy Development and Revision:

Policy Development, Amendment and Rescindment Policy

New Mexico Tech Policy and Procedures Template and Style Guide

(This document must be the final page to all new and amended policies)


Policy Types

Board of Regents Policies

Board of Regents policies are administrative policies that have been approved by the Board of Regents. The President determines whether or not an administrative policy requires Board of Regents' approval.

Board of Regents policies have institution-wide application and are intended to be enduring, rather than a response to a particular issue. Board of Regents policies help ensure compliance with applicable laws and regulations, enhance the university's mission, promote operational efficiencies, and reduce institutional risk.

Administrative Policies

Administrative policies, also called university policies, are needed to operate New Mexico Tech in compliance with state and federal legislation, such as campus health and safety standards, records retention, financial operations, and rules governing student behavior on campus, and academic procedures or standards.

The scope of university policies is extensive, ranging from rules governing the university as a whole, to individual departments or offices, including those off-campus.

Faculty Senate and Academic Policy

As stated in the Faculty Senate Standing Rules, "The Faculty Senate of the New Mexico Institute of Mining and Technology exists to set policy relating to academic matters, including admissions, academic standards, curricula and graduation requirements for both the undergraduate and graduate programs, and to recommend the conferral of earned degrees to the President."

The Faculty Senate approves academic policies or curricular changes that have institutional impact after they have been vetted through and voted on by the Council of Chairs for undergraduate student academic policies and vetted through and voted on by the Graduate Council for graduate student academic policies. Academic policies that are institutional – apply to all students – are vetted through and voted on by the Council of Chairs.

Before voting on an academic policy or curricular change that has institutional impact, the Council of Chairs and the Graduate Council must follow the procedures within the Policy Development, Amendment and Rescindment Policy and Procedure.

After the approval by the Faculty Senate, the academic policies must be approved by the NMIMT President, after which they become Administrative Policies and are recorded in the New Mexico Tech Course Catalog. 

If the President deems that the policy requires Board of Regents approval, this approval and adoption by the Board of Regents must occur before the policy is recorded in the New Mexico Tech Course Catalog.


Policies and procedures are arranged alphabetically by Policy title and are listed under the Office of the President and the office of the Vice President or Division Head that is responsible for (the sponsor of) the policy and procedure.


Office of the President


Student Policies

The policies below are arranged under each vice president who is responsible for that office.

 Please scroll down for more.


Vice President for Academic Affairs


Academic Center for Technology (ACT)


Community Education and Outreach Program


      • Community Education Program Instructor Handbook: Policies and Procedures

Joseph R. Skeen Library

      • Policies (This link includes the policies listed below)
        • Circulation
        • Circulating Resources
        • Copiers, Printers and Microform Printing
        • Electronic Journals
        • Fines Policy
        • Interlibrary Loan
        • Internet Use Policy
        • Library Research Instruction
        • Non-Circulating Resources
        • Off-Campus Access Via VPN Server
        • Passports to Other Libraries
        • Research Databases
        • Room Reservation

Office of the Registrar

Graduate Studies


Vice President for Administration and Finance

Office of the Vice President for Administration and Finance

Budget and Analysis

Business Office

Campus PoliceWork in Progress

Cost Accounting Office

                           Emergency Planning

Facilities Management

Financial Statements


Human Resources 

Information Technology and Communication (ITC)

This office is the result of a July 2014 merger of the Information Services Department and the Tech Computer Center.  ITC policies are in development. In the meantime, see ISD and TCC policies below.

Information Services Department (ISD)

New Mexico Tech Computer Center (TCC)

      • Policies (This link includes the policies listed below)
        • Computer Accounts
        • Access and Usage Policy
        • Violations and Discipline
        • Software Requests


Post Office Policies


Purchasing Services

Sponsored Project Administration

Travel Office


Vice President for Research and Economic Development

Vice President for Student and University Relations
Auxiliary Services

Children's Center

Counseling Services 

Disability Services

Fidel Center

Financial Aid
Golf Course
Performing Arts Series
Physical Recreation (Gymnasium)
Science and Engineering Fair
Science Olympiad
Student Affairs
Swim Center

Energetic Materials Research and Testing Center (EMRTC)

 Petroleum Recovery Research Center

New Mexico Bureau of Geology and Mineral Resources